Leon Valley

Staff Report

Discuss and Consider Possible Action on an In Kind Grant Request by the Leon Valley Historical Society for Use of the Leon Valley Community Center at 6427 Evers Road for the Pioneer Gala




  1. Printout
  2. LVHS

Item Discussion



The City Council adopted an In Kind Grant process by which organizations and stakeholders can request in kind services from the City. The Leon Valley Historical Society is requesting in kind grant for use of the Leon Valley Community Center on Friday, October 20, 2017, for their Pioneer Fundraising Gala. The request is for the use of the facility, to include waiver of the deposit and rental fees, assistance with setup and take down of the event. The Leon Valley Historical Society is willing to pay for clean-up and security fees.     


The set-up of the Center will be during the hours of 2:00 p.m. -5:00 p.m. on Friday. The event will begin in the evening at 6:30 p.m. -10:30 p.m.. The purpose of the event is to fundraise for the Huebner- Onion Homestead and Stagecoach Stop Restoration Project. No alcohol will be sold. In reviewing the Community Center calendar and the City resources, the date and facility is available for use.


The In Kind Grant Committee consists of representation from Community Development, the Leon Valley Library, and the administration departments.  


The In Kind Grant Committee evaluated the request based on the criteria outlined in the grant policy and guidelines. A scoring matrix was created to further evaluate the request. Per the matrix the maximum score is 30. In evaluating the request, a score of 20 or above results in an affirmative recommendation by the committee members, to then forward to Council for final consideration.


The attached request scored a median average of 26 resulting in a recommendation of approval to be forwarded to the City Council for final consideration.




Social Equity - Supports collaborative participation between the Historical Society and the City of Leon Valley.


Economic Development - Although there is not a direct effect on economic development; indirectly this event supports others to visit the City and shop at local businesses. Further the completion of the project will enhance the attractiveness of Bandera road and assist in increasing sales tax for the City.


Environmental Stewardship - N/A.






If approved, the grant would waive the following fees:


Rental Fee                            $200

Deposit                            $250

Setup                                          $200

Total Fees Waived              $650


Cleaning Fees              $200

Security Fees              $154  


Total provided by LVHS $354






Document Comments



The In-Kind Grant committee forwards a recommendation of approval with a score of 26. 


Meeting History

Sep 5, 2017 6:00 PM  City Council Regular Meeting
MOVER:Monica Alcocer, Council Place 3
SECONDER:David Edwards, Council Place 1
AYES:Benny Martinez, David Edwards, Belinda Ealy, Monica Alcocer, David Jordan