Leon Valley

Staff Report

Discuss and Consider Possible Action on an In Kind Grant Request by the Leon Valley Chamber of Commerce for Use of the Leon Valley Community Center at 6427 Evers Road for their Fundraising Gala.



Item Discussion



The City Council adopted an In Kind Grant process by which organizations and stakeholders can request in kind services from the City. The Leon Valley Chamber of Commerce is requesting in kind grant use of the Leon Valley Community Center on Friday, September 29, 2017, for their Chamber fundraising gala. The request includes the use of the facility, security, cleaning, deposit and waiver of all fees.    


The set-up of the Center will be during the hours of 3:00 p.m. -5:00 p.m. on Friday. The event will begin in the evening at 5:00 p.m. and will end at midnight. The Chamber is requesting security for the 150 guests and will be providing their own set-up and clean-up. The purpose of the event is to fundraise for the Chamber, support Chamber businesses and recruitment of new businesses. The event promotes stakeholder participation between the Chamber and the City. This is a catered event and alcohol will be served. In reviewing the Community Center calendar and the City resources the date and facility are available for use.


The In Kind Grant Committee consists of representation from Public Works, the Leon Valley Library, the Administration/Human Resource Department and the Conference and Community center.


The In Kind Grant Committee evaluated the request based on the criteria outlined in the grant policy and guidelines. A scoring matrix was created to further evaluate the request. Per the matrix the maximum score is 30. In evaluating the request, a score of 20 or above results in an affirmative recommendation by the committee member, to then forward to Council for final consideration.


The attached request scored a median average of 25 resulting in a recommendation of approval to be forwarded to the City Council for final consideration.




Social Equity - Supports collaborative participation between the Leon Valley Chamber of Commerce and the City of Leon Valley.


Economic Development - Although there is not a direct effect on economic development; indirectly this event supports Chamber business members and recruitment of new businesses to the City.


Environmental Stewardship - N/A.




If approved, the grant would waive the following fees:


Rental Fee                            $700

Deposit                            $400

Cleaning Fees              $200

Security Fees              $198


Total Fees Waived              $1498




The request is indirectly related to Strategic Goal 1 “Economic Development” which encourages promoting the City and creating positive branding for the City. By continuing a positive partnership with Leon Valley Chamber of Commerce the City promotes a positive collaboration and features its available facilities and amenities.



Document Comments



The In-Kind Grant committee forwards a recommendation of approval with a score of 25. Overall, the Committee noted that although the event would not directly generate sales tax, the goals and fundraising by the Chamber support existing Leon Valley businesses and potential new businesses/economic development for the City as a whole. The variation in scoring was a result of looking at the event at face value versus the organization as a whole.



Meeting History

Sep 5, 2017 6:00 PM  City Council Regular Meeting
MOVER:Monica Alcocer, Council Place 3
SECONDER:David Edwards, Council Place 1
AYES:Benny Martinez, David Edwards, Belinda Ealy, Monica Alcocer, David Jordan