Leon Valley
TX

Resolution
17-025R

Discuss and Consider Possible Action of a Resolution of the City Council of the City of Leon Valley ordering and establishing procedures for a Special Election to be held on the question of the Adoption of a Home Rule Charter by the qualified voters of the City of Leon Valley; authorizing the City Manager to sign a joint election Agreement with the Bexar County Elections Administrator for the conduct of said election, and providing details relating to the conduct of holding the Election, authorizing the use of the Leon Valley City Council Chambers on the 7th day of November, 2017 for Election Day voting, and the use of the Leon Valley Conference Center, located at 6421 Evers Road, Leon Valley, Texas, 78238, for Early Voting (October 23, 2017 through November 03, 2017).
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Resolución Del Consejo Municipal De La Ciudad De Leon Valley Que Ordena Y Establece Los Procedimientos Para Una Elección Especial A Celebrarse En Relación Con La Pregunta Sobre La Adopción De Una Carta Orgánica De Gobierno Local Por Parte De Los Votantes Calificados De La Ciudad De Leon Valley; Autoriza Al Administrador De La Ciudad A Firmar Un Convenio De Elección Conujunta Con El Administrador De Elecciones Del Condado De Bexar Para La Celebración De Dicha Elección Y Proporciona Detalles Relativos A La Celebración De La Elección; Autoriza El Uso De Las Cámaras Del Consejo Municipal De Leon Valley El Día 7 De Agosto De 2017 Para La Votación El Día De Elección Y El Uso Del Centro De Conferencias De Leon Valley, Ubicado En 6421 Evers Road, Leon Valley, Texas, 78238, Para La Votación Anticipada (Del 23 De Octubre De 2017 Al 03 De Noviembre De 2017, Inclusive).

Information

Department:AdministrationSponsors:
Category:Agreement

Attachments

  1. Printout
  2. Resolution Calling Special Election - English (This file has not yet been converted to a viewable format)
  3. Resolution Calling Special Election - Spanish (This file has not yet been converted to a viewable format)
  4. November 2017 DRAFT Contract (This file has not yet been converted to a viewable format)
  5. Memorandum of Understanding_ (2) (This file has not yet been converted to a viewable format)
  6. Early Voting Calendar (This file has not yet been converted to a viewable format)
  7. November 2017 Special Election

Item Discussion

PURPOSE

 

A resolution ordering a Special Election in the City of Leon Valley, Texas, to be held on November 7, 2017, for a Special Election to be held on the question of the Adoption of a Home Rule Charter for the City of Leon Valley; and designating Jacquelyn F. Callanen, Bexar County Elections Administrator, as the Election Administrator to conduct such election. 

 

BACKGROUND

 

The City may contract with Bexar County to participate in the Joint Election, which will make the voting process more convenient for the citizens of Leon Valley and also significantly reduce the cost to the City for conducting the election.  

 

In a Joint Election situation, the City will appoint Jacquelyn F. Callanen, Bexar County Elections Administrator, as the Election Administrator of the election in the resolution ordering the Election. The County will conduct both Early Voting and Election Day operations. During the Early Voting period, citizens of Leon Valley will be able to vote at any designated Bexar County polling place for the elections of the City. The election staff, voting forms, and equipment will be provided by the Bexar County Elections Division. The City will still be responsible for producing the required documents, notifications and reporting and canvassing of the election results.

 

Participating members of the Joint Election are charged for Bexar County Elections Division services and equipment on a pro-rata basis. The process to determine the cost per city is as follows:

·              The total number of voting precincts for the participating entities is determined.

·              The number of voting precincts for each participant is divided by the total number of voting precincts.

·              The number obtained is the percentage of the total cost of the election that the entity pays.

 

Provided by Bexar County, a notice in English and Spanish will be published in the San Antonio Express News and La Prensa on Sunday, October 22, 2017. Voting information will also be available on the City’s website.

 

Staff considers the Joint Election a much more convenient and efficient method to conduct City elections.

 

FISCAL IMPACT

 

The City will see a cost savings by participating in the Joint Election. 

 

ATTACHMENTS

             

Attachment A - Resolution - Order and Notice

Attachment B - Proposed Agreement

Attachment C - Early Voting Calendar

 

 

Document Comments

RECOMMENDATION

 

City staff recommends approval of this resolution.

 

 

Body

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LEON VALLEY ORDERING AND ESTABLISHING PROCEDURES FOR A SPECIAL ELECTION TO BE HELD ON THE QUESTION OF THE ADOPTION OF A HOME RULE CHARTER BY THE QUALIFIED VOTERS OF THE CITY OF LEON VALLEY; AUTHORIZING THE CITY MANAGER TO SIGN A JOINT ELECTION AGREEMENT WITH THE BEXAR COUNTY ELECTIONS ADMINISTRATOR FOR THE CONDUCT OF SAID ELECTION, AND PROVIDING DETAILS RELATING TO THE CONDUCT OF HOLDING THE ELECTION, AUTHORIZING THE USE OF THE LEON VALEY CITY COUNCIL CHAMBERS ON THE 7TH DAY OF AUGUST, 2017, FOR ELECTION DAY VOTING, AND THE USE OF THE LEON VALLEY CONFERENCE CENTER, LOCATED AT 6421 EVERS ROAD, LEON VALLEY, TEXAS, 78238, FOR EARLY VOTING (OCTOBER 23, 2017 THROUGH NOVEMBER 03, 2017).

 

WHEREAS, the City Council of the City of Leon Valley, Texas, in the exercise of the discretion reposed in it by the laws of this State, and in accordance with the provisions of Chapter 9 of the Texas Local Government Code, has determined to submit the question of the adoption of a Home Rule Charter for the City of Leon Valley at a special election to be held on November 7, 2017; and

 

WHEREAS, the laws of the State of Texas further provide that Section 3.001 of the Election Code of the State of Texas is applicable to said elections, and in order to comply with said Code, an Order should be passed ordering said election and establishing the procedure to be followed in said election, and designating the voting place for said election; and

 

WHEREAS, on June 06, 2017 the City Council appointed persons to a Home Rule Charter Commission (“HRCC”), and charged the HRCC with a Leon Valley Home Rule Charter; and

 

WHEREAS, following a series of public meetings, held pursuant to and in compliance with the Texas Open Meetings Act, the HRCC presented its proposed Home Rule Charter to City Council in a public meeting; and

 

WHEREAS, Texas Local Government Code Section 9.003 governs the vote on a Home Rule Charter; and

 

WHEREAS, the laws of the State of Texas provide that the Election Code of the State of Texas is applicable to said election, and to comply with said Code, a resolution should be passed establishing the procedure to be followed in said election, and designating the voting places for said election.

 

NOW, THEREFORE, BE IT RESOLVED AND ORDERED BY THE CITY COUNCIL OF THE CITY OF LEON VALLEY, TEXAS:             

 

The City Council of the City of Leon Valley, pursuant to Chapter 9 of the Texas Local Government Code, for the purpose of submitting to the qualified voters of the City, for adoption or rejection, the question of the adoption of a Home Rule Charter and hereby orders the following measure be submitted for a vote of the citizens:

 

Shall the Home Rule Charter for the City of Leon Valley be adopted?

 

The City Council of the City of Leon Valley further orders that the City Council hereby orders the City Secretary to mail a copy of the proposed charter to each registered voter of the municipality.

 

The polling place at which said elections shall be held is at the Leon Valley City Hall, 6400 El Verde Road, Leon Valley, Texas and the polls at the above designated polling place shall on said Election Day be open from 7:00 a.m. to 7:00 p.m.

 

Voting at such elections shall be by ES&S iVotronic Touchscreen System and paper ballot to be in compliance with Texas’ Help America Vote Act.

 

The Bexar County Elections Department shall conduct, supervise, and administer said elections.  Bexar County Elections Administrator Jacquelyn F. Callanen is appointed as Elections Administrator and shall appoint the election officials including the Presiding Judge and Clerks.

 

The City Secretary designates Bexar County Elections Administrator Jacquelyn F. Callanen as Early Voting Clerk. The Early Voting Clerk may appoint Deputy Clerks. The Early Voting Clerk’s mailing address is as follows: Jacquelyn F. Callanen, Early Voting Clerk, Bexar County Elections Administrator, 203 W. Nueva, Suite 3.61, San Antonio, Texas  78207.

                                                       

The Early Voting Clerk shall designate individuals to serve as the Early Voting Ballot Board, which will canvass all early voting.

 

Early voting by personal appearance for the above designated general and special elections (the “elections”) shall be at the Leon Valley Conference Center, 6421 Evers Road, Texas, 78238, and said place of early voting shall remain open on: October 23, 2017 through October 27, 2017 from 8:00 a.m. to 6:00 p.m.; Saturday, October 28, 2017 from 10:00 a.m. to 6:00 p.m.; Sunday, October 29, 2017 from noon to 6:00 p.m.; Monday, October 30, 2017 through Wednesday, November 01, 2017 from 8:00 a.m. to 6:00 p.m.; and Thursday, November 02, 2017 through Friday, November 03, 2017 from 8:00 a.m. to 8:00 p.m. The above place for early voting by personal appearance is not the Early Voting Clerk's address to which ballot applications and ballots voted by mail must be sent.

 

The Bexar County Elections Administrator and/or Commissioners Court may designate additional early voting locations and times throughout Bexar County. Voting shall be by ES&S Direct Electronic Recording (DRE) iVotronic and mail ballots shall be by paper ballot to be in compliance with Texas’ Help America Vote Act.

 

Said elections shall be held in accordance with the Election Code of this State, and only resident qualified voters of said City shall be eligible to vote in said elections.

 

The Mayor shall give notice of these elections as directed by the provisions of Sections 4.004, 83.310, 85.004 and 85.007 of the Election Code and other applicable law, and all necessary orders and writs for said elections shall be issued by proper authority. Returns of said elections shall be made to the City Council members immediately after the closing of the polls and counting is completed.

 

A Special City Council meeting will be called to canvass the ballot. The City Secretary shall post written notice of the date, place and subject of this meeting at the City Hall, in a place convenient and readily accessible to the public, and said notice having been so posted and remaining posted continuously for at least 72 hours proceeding the scheduled time of said meeting. A copy of the return of said posting shall be attached to the minutes of this meeting and shall be made a part thereof for all intents and purposes.

 

 


ORDER OF ELECTIONS FOR THE CITY OF LEON VALLEY, TEXAS

 

A special election is hereby ordered to be held on Tuesday, November 07, 2017 to submit the following measure for a vote of the citizens:

 

Shall the Home Rule Charter for the City of Leon Valley be adopted?

 

Early voting by personal appearance will be conducted each weekday at:

 

The City of Leon Valley Conference Center at 6421 Evers Rd., Leon Valley, Texas 78238

 

Hours of early voting are: Mon., October 23, 2017 through Fri., October 27, 2017 from 8:00 a.m. to 6:00 p.m.; Sat., October 28, 2017 from 10:00 a.m. to 6:00 p.m.; Sun., October 29, 2017 from noon to 6:00 p.m.; Mon., October 30, 2017 through Wed., November 01, 2017 from 8:00 a.m. to 6:00 p.m.; and Thur., November 02, 2017 through Fri., November 03, 2017 from 8:00 a.m. to 8:00 p.m. Applications for ballot by mail shall be mailed to: Jacquelyn F. Callanen  Early Voting Clerk, Bexar County Elections Administrator 203 W. Nueva, Suite 3.61 San Antonio, Texas  78207. Applications for ballots by mail must be received no later than the close of business on October 20, 2017

 

 

[SIGNATURE PAGE TO FOLLOW]

 


Issued this the 15th day of August, 2017

 

 

 

________________________________                            ________________________________

Signature of Mayor                                                                      Signature of Council Member Place 1

 

 

 

________________________________                            ________________________________

Signature of Council Member Place 2              Signature of Council Member Place 3             

             

 

 

________________________________                            ________________________________

Signature of Council Member Place 4              Signature of Council Member Place 5             

 

 

Meeting History

Aug 15, 2017 6:00 PM  City Council Regular Meeting

City Secretary Saundra Passailaigue presented a resolution for City Council consideration, ordering a Special Election in the City of Leon Valley, Texas, to be held on November 7, 2017, for a Special Election to be held on the question of the Adoption of a Home Rule Charter for the City of Leon Valley; and designating Jacquelyn F. Callanen, Bexar County Elections Administrator, as the Election Administrator to conduct such election.

A motion was made by Council Member Benny Martinez and seconded by Council Member Belinda Ealy to adopt the resolution ordering a Special Election in the City of Leon Valley, Texas, to be held on November 7, 2017, for a Special Election to be held on the question of the Adoption of a Home Rule Charter for the City of Leon Valley; and designating Jacquelyn F. Callanen, Bexar County Elections Administrator, as the Election Administrator to conduct such election.

RESULT:ADOPTED [UNANIMOUS]
MOVER:Benny Martinez, Mayor Pro Tem
SECONDER:Belinda Ealy, Council Place 2
AYES:Benny Martinez, Belinda Ealy, David Jordan

Discussion