Leon Valley
TX

Resolution
17-004R

Discussion and Consideration of a resolution of the City Council of the City of Leon Valley ordering and establishing procedures for a General Election in the City of Leon Valley, Texas to elect three Council members (Places 1, 3 and 5) by the qualified voters of the City of Leon Valley; authorizing the City Manager to sign a joint election Agreement with the Bexar County Elections Administrator for the conduct of said election, and providing details relating to the conduct of holding the Election, authorizing the use of the Leon Valley City Council Chambers on the 6th day of May, 2017, for Election Day voting, and the use of the Leon Valley Conference Center, located at 6421 Evers Road, Leon Valley, Texas, 78238, for Early Voting (April 24, 2017 through May 02, 2017).

Information

Department:AdministrationSponsors:
Category:Presentation

Attachments

  1. Printout
  2. -Joint_Election_Agreement_MOU_ clean (This file has not yet been converted to a viewable format)
  3. 138917_2 Resolution No 17-___R English (2)_SPA (This file has not yet been converted to a viewable format)
  4. Early Voting Calendar - (This file has not yet been converted to a viewable format)
  5. City Council Item PPT template

Item Discussion

Una Resolución Del Consejo Municipal De La Ciudad De Leon Valley Para Ordenar Y Establecer Los Procedimientos Para Una Elección General En La Ciudad De Leon Valley, Texas, Con El Fin Elegir Tres Concejales (Posiciones 1, 3 Y 5) Por Parte De Los Votantes Habilitados De La Ciudad De Leon Valley; Autorizar Al Administrador De La Ciudad Para Firmar Un Convenio De Elección Conjunta Con El Administrador De Elecciones Del Condado De Bexar Para La Celebración De Dicha Elección, Y Proveer Detalles Relacionados Con La Celebración De La Elección; Autorizando El Uso De Las Cámaras Del Consejo Municipal De Leon Valley El Día 6 De Mayo De 2017 Para La Votación Del Día De Elección Y El Uso Del Centro De Conferencias De Leon Valley, Ubicado En 6421 Evers Road, Leon Valley, Texas, 78238 Para La Votación Anticipada (24 De Abril De 2017 Al 2 De Mayo De 2017, Inclusive).

 

The City may contract with Bexar County to participate in the Joint Election, which will make the voting process more convenient for the citizens of Leon Valley and also significantly reduce the cost to the City for conducting the election.  

 

In a Joint Election situation, the City will appoint Jacquelyn F. Callanen, Bexar County Elections Administrator, as the Election Administrator of the election in the resolution ordering the Election. The County will conduct both Early Voting and Election Day operations. During the Early Voting period, citizens of Leon Valley will be able to vote at any designated Bexar County polling place for the elections of the City. The election staff, voting forms, and equipment will be provided by the Bexar County Elections Division. The City will still be responsible for producing the required documents, notifications and reporting and canvassing of the election results.

 

Participating members of the Joint Election are charged for Bexar County Elections Division services and equipment on a pro-rata basis. The process to determine the cost per city is as follows:

·              The total number of voting precincts for the participating entities is determined.

·              The number of voting precincts for each participant is divided by the total number of voting precincts.

·              The number obtained is the percentage of the total cost of the election that the entity pays.

 

If the candidates for the three positions on the ballot are unopposed in the coming election, the City would cancel the election and would automatically be eliminated from the Joint Election group at no cost to the City.

 

As provided by the City Charter, the term of such offices to be for two years terminating when their successors are elected and qualified. Interested qualified candidates may pick up candidate packet information and file with the City Secretary beginning January 18, 2017 through February 17, 2017. 

 

Provided by Bexar County, a notice in English and Spanish will be published in a newspaper of general circulation in the territory as required of all the Entities under Section 4.003 of the Election Code Voting information will also be available on the City’s website.

 

The City Council is required by state law to order a General Election for City Officials. Staff considers the Joint Election a much more convenient and efficient method to conduct City elections.

 

Document Comments

RECOMMENDATION

 

City staff recommends the City Council adopt the attached resolution ordering a General Election in the City of Leon Valley, Texas, to be held jointly with Bexar County for the Joint, General and other elections on the 6th day of May, 2017 which is the first Saturday in May 2017 for the purpose of electing three Council Members: (Places 1, 3 and 5) by the qualified voters of the City of Leon Valley; authorizing the City Manager to sign a joint election Agreement with the Bexar County Elections Administrator for the conduct of said election, and providing details relating to the conduct of holding the Election.

 

Body

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LEON VALLEY ORDERING AND ESTABLISHING PROCEDURES FOR A GENERAL ELECTION IN THE CITY OF LEON VALLEY, TEXAS TO ELECT THREE COUNCIL MEMBERS (PLACES 1, 3 AND 5) BY THE QUALIFIED VOTERS OF THE CITY OF LEON VALLEY; AUTHORIZING THE CITY MANAGER TO SIGN A JOINT ELECTION AGREEMENT WITH THE BEXAR COUNTY ELECTIONS ADMINISTRATOR FOR THE CONDUCT OF SAID ELECTION, AND PROVIDING DETAILS RELATING TO THE CONDUCT OF HOLDING THE ELECTION; AUTHORIZING THE USE OF THE LEON VALLEY CITY COUNCIL CHAMBERS ON THE 6TH DAY OF MAY, 2017, FOR ELECTION DAY VOTING, AND THE USE OF THE LEON VALLEY CONFERENCE CENTER, LOCATED AT 6421 EVERS ROAD, LEON VALLEY, TEXAS, 78238, FOR EARLY VOTING (APRIL 24, 2017 THROUGH MAY 02, 2017).

 

WHEREAS, the laws of the State of Texas and the City of Leon Valley, provide that on May 06, 2017 there shall be elected three members of Council for this City in Place 1, 3, and 5; and

 

WHEREAS, the laws of the State of Texas further provide that Section 3.001 of the Election Code of the State of Texas is applicable to said elections, and in order to comply with said Code, an Order should be passed ordering said election and establishing the procedure to be followed in said election, and designating the voting place for said election; and

 

WHEREAS, the laws of the State of Texas provide that the Election Code of the State of Texas is applicable to said election, and to comply with said Code, a resolution should be passed establishing the procedure to be followed in said election, and designating the voting places for said election.

 

NOW, THEREFORE, BE IT RESOLVED AND ORDERED BY THE CITY COUNCIL OF THE CITY OF LEON VALLEY, TEXAS:             

 

The City of Leon Valley, Texas City Council hereby orders an election for the positions of three City Council members (Place 1, 3, and 5) and the following procedures are hereby established:

 

That all candidates at the election to be held on Saturday May 06, 2017 for the above mentioned offices file their applications to become candidates with the City Secretary, or designee at City Hall, 6400 El Verde Rd., Leon Valley, Texas 78238 on or after 7:30 a.m. on Wednesday, January 18, 2017 and before 5:00 p.m. on Friday, February 17, 2017, and that all applications be on a form as prescribed by Section 141.031 of the Election Code of the State of Texas.

 

Leon Valley City Hall, 6400 El Verde Road, Leon Valley, Texas is hereby approved for use on the 6th Day of May, 2017, for Election Day voting and the polls at the above designated polling place shall on said Election Day be open from 7:00 a.m. to 7:00 p.m.

 

Voting at such elections shall be by ES&S iVotronic Touchscreen System and paper ballot to be in compliance with Texas’ Help America Vote Act.

 

The Bexar County Elections Department shall conduct, supervise, and administer said elections.  Bexar County Elections Administrator Jacquelyn F. Callanen is appointed as Elections Administrator and shall appoint the election officials including the Presiding Judge and Clerks.

 

The City Manager is hereby authorized to sign a Joint Election Agreement with the Bexar County Elections Administrator to conduct the election, and hereby designates Bexar County Elections Administrator Jacquelyn F. Callanen as Early Voting Clerk. The Early Voting Clerk may appoint Deputy Clerks. The Early Voting Clerk’s mailing address is as follows: Jacquelyn F. Callanen, Early Voting Clerk, Bexar County Elections Administrator, 1103 S Frio St #100, San Antonio, TX 78207.

                                                       

The Early Voting Clerk shall designate individuals to serve as the Early Voting Ballot Board, which will canvass all early voting.

 

Early voting by personal appearance for the above designated general and special elections (the “elections”) at the Leon Valley Conference Center, 6421 Evers Road, Texas, 78238 is hereby approved for use, and said place of early voting shall remain open on: April 24, 2017 through April 27, 2017 from 8:00 a.m. to 6:00 p.m.; Saturday, April 29, 2017 from 8:00 a.m. to 6:00 p.m.; and Monday, May 01, 2017 and Tuesday, May 02, 2017 from 8:00 a.m. to 8:00 p.m. The above place for early voting by personal appearance is not the Early Voting Clerk's address to which ballot applications and ballots voted by mail must be sent.

 

The Bexar County Elections Administrator and/or Commissioners Court may designate additional early voting locations and times throughout Bexar County. Voting shall be by ES&S Direct Electronic Recording (DRE) iVotronic and mail ballots shall be by paper ballot to be in compliance with Texas’ Help America Vote Act.

 

Said elections shall be held in accordance with the Election Code of this State, and only resident qualified voters of said City shall be eligible to vote in said elections.

 

The Mayor shall give notice of these elections as directed by the provisions of Sections 4.004, 83.310, 85.004 and 85.007 of the Election Code and other applicable law, and all necessary orders and writs for said elections shall be issued by proper authority. Returns of said elections shall be made to the City Council members immediately after the closing of the polls and counting is completed.

 

A Regular City Council meeting will be called to meet Tuesday, May 16, 2017 at 7:00 p.m. to canvass the ballots.  The City Secretary shall post written notice of the date, place and subject of this meeting at the City Hall, in a place convenient and readily accessible to the public, and said notice having been so posted and remaining posted continuously for at least 72 hours proceeding the scheduled time of said meeting. A copy of the return of said posting shall be attached to the minutes of this meeting and shall be made a part thereof for all intents and purposes.

 

ORDER OF ELECTION FOR THE CITY OF LEON VALLEY, TEXAS

 

An election is hereby ordered to be held on Saturday, May 06, 2017 for the purpose of:

 

Electing Three Members to City Council (Place 1, 3, and 5)

 

Early voting by personal appearance will be conducted each weekday at:

 

The City of Leon Valley Conference Center at 6421 Evers Rd., Leon Valley, Texas 78238

 

Hours of early voting are:  April 24, 2017 through April 27, 2017 from 8:00 a.m. to 6:00 p.m.; Saturday, April 29, 2017 from 8:00 a.m. to 6:00 p.m.; Monday, May 01, 2017 and Tuesday, May 02, 2017 from 8:00 a.m. to 8:00 p.m.     Applications for ballot by mail shall be mailed to:  Jacquelyn F. Callanen  Early Voting Clerk, Bexar County Elections Administrator 203 W. Nueva, Suite 3.61 San Antonio, Texas  78207    Applications for ballots by mail must be received no later than the close of business on April 20, 2017

 

 

[SIGNATURE PAGE TO FOLLOW]

 


Issued this the 7th day of February, 2017

 

 

 

__________________________                            __________________________

Signature of Mayor                                                                      Signature of Council Member Place 1

 

 

 

______________________________                            ______________________________

Signature of Council Member Place 2               Signature of Council Member Place 3             

             

 

 

_____________________________                            _____________________________

Signature of Council Member Place 4               Signature of Council Member Place 5             

 

 

Meeting History

Feb 7, 2017 7:00 PM  City Council Regular Meeting

A motion was made by Council Member Monica Alcocer and seconded by Council Member David Edwards, to approve a resolution of the City Council of the City of Leon Valley ordering and establishing procedures for a General Election in the City of Leon Valley, Texas to elect three Council members (Places 1, 3 and 5) by the qualified voters of the City of Leon Valley; authorizing the City Manager to sign a joint election Agreement with the Bexar County Elections Administrator for the conduct of said election, and providing details relating to the conduct of holding the Election, authorizing the use of the Leon Valley City Council Chambers on the 6th day of May, 2017, for Election Day voting, and the use of the Leon Valley Conference Center, located at 6421 Evers Road, Leon Valley, Texas, 78238, for Early Voting (April 24, 2017 through May 02, 2017) as presented

La Concejal Monica Alcocer hizo una moción, la cual fue secundada por el Concejal David Edwards, para aprobar una resolución del Consejo Municipal de la Ciudad de Leon Valley para ordenar y establecer los procedimientos para una Elección General en la Ciudad de Leon Valley, Texas, con el fin elegir tres Concejales (Posiciones 1, 3 y 5) por parte de los votantes habilitados de la Ciudad de Leon Valley; autorizar al Administrador de la Ciudad para firmar un Convenio de elección conjunta con el Administrador de Elecciones del Condado de Bexar para la celebración de dicha elección, y proveer detalles relacionados con la celebración de la elección, autorizando el uso de las cámaras del Consejo Municipal de Leon Valley el día 6 de mayo de 2017 para la votación del día de elección y el uso del Centro de Conferencias de Leon Valley, ubicado en 6421 Evers Road, Leon Valley, Texas, 78238 para la votación anticipada (24 de abril de 2017 al 2 de mayo de 2017, inclusive) como se presenta.

RESULT:ADOPTED [UNANIMOUS]
MOVER:Monica Alcocer, Council Place 3
SECONDER:David Edwards, Council Place 1
AYES:David Jordan, David Edwards, Belinda Ealy, Monica Alcocer, Benny Martinez

Discussion