Leon Valley
TX

Staff Report
17-11

Consider, discussion and possible action accepting the Lowest Responsible Bid and Awarding a Construction Contract in the amount of $227,906.00 payable to Pronto Construction, Inc. for the 2017 Community Development Block Grant (CDBG) Huebner Rd. and Timberhill Drive Drainage Improvement Project, with Change Orders up to $50,000.

Information

Department:Public WorksSponsors:
Category:Presentation

Attachments

  1. Printout
  2. City Council Item PPT template

Item Discussion

PURPOSE

 

The purpose of this item is to accept the lowest responsible bid and authorize the City

Manager to enter into a contract with Pronto Construction, Inc. in the amount of $227,906 to construct drainage improvements at the Huebner Rd. and Timberhill intersection, with change orders up to $50,000.

 

In 2015, the City submitted an application for consideration for the 2015 CDBG program.   The City Engineer completed design of the Huebner/Timberhill Drainage Improvement Project to address flooding that occurs during heavy rainfall events at the intersection of Timberhill Dr. and Huebner Rd., and flooding that has occurred inside the home at 6818 Timberhill Dr.  The project scope includes the installation of curb inlets, inlet extensions, a junction box; 24" drain pipe, new asphalt, curbs and sidewalks.

 

The engineer's estimated project cost was $282,000.  Pronto Construction, Inc. submitted the lowest responsible bid of $227,906.  City staff has worked closely with Bexar County CDBG staff through the grant application and the bid process.

 

This project was designed by Sia Engineering.  A bid package was developed and advertised for 30 days.  The bid advertisement was placed in the Express News on two consecutive Sundays, and the bid document and plans were placed on the City's web site.  The City's Purchasing Agent contacted construction companies as well.  A pre-bid meeting was held on November 29, 2016 and representatives from six firms attended.

 

The bid opening was held on December 13, 2016, and a total of 8 firms submitted bids.  They were:

 

Vendor

Bid

San Antonio Constructors

$191,430.60

Pronto Construction, Inc.

$227,906.00

Jerdon Enterprise

$247,996.00

M&C Fonseca

$262,928.75

Benchmark Utilities

$271,445.00

RCO Construction

$347,480.00

RL Jones

$427,622.00

Myers Concrete Construction

$448,510.14

 

 

SEE LEON VALLEY

 

Social Equity - Adds to the general quality of life for all citizens.

 

Economic Development - Improved drainage and new sidewalks enhance the amenities offered by the City to its residents, which may encourage relocation.

Environmental Stewardship - Reduces the amount of stormwater drainage onto the existing street, and residents can utilize new sidewalks for pedestrian activity.

 

FISCAL IMPACT

 

The estimated project cost was $282,000.  Pronto Construction, Inc. submitted a bid for $227,906.  A budget adjustment from the Stormwater Fund is expected to be approved at this meeting to fund the project costs.  Once the project is completed, Bexar County CDBG will reimburse the City up to $175,000 in grant funding.

 

Document Comments

RECOMMENDATION

 

Staff recommends accepting the lowest responsible bid and awarding a construction contract in the amount of $227,906.00 payable to Pronto Construction, Inc. for the 2017 Community Development Block Grant (CDBG) Huebner Rd. and Timberhill Drive Drainage Improvement Project, with change orders up to $50,000.

 

Meeting History

Jan 17, 2017 7:00 PM  City Council Regular Meeting

Assistant Public Works Director David Dimaline presented the item for the purpose of seeking City Council acceptance of the lowest responsible bid and authorization for the City Manager to enter into a contract with Pronto Construction, Inc. in the amount of $227,906 to construct drainage improvements at the Huebner Road and Timberhill intersection, with change orders up to $50,000.

Assistant Director Dimaline presented the background on the item saying that in 2015, the City submitted an application for consideration for the 2015 Community Development Block Grant (CDBG) Program. The City Engineer completed design of the Huebner/Timberhill Drainage Improvement Project to address flooding that occurs during heavy rainfall events at the intersection of Timberhill Drive and Huebner Road, and flooding that has occurred inside the home at 6818 Timberhill Drive. The project scope includes the installation of curb inlets, inlet extensions, a junction box; 24" drain pipe, new asphalt, curbs and sidewalks. The engineer's estimated project cost was $282,000. Pronto Construction, Inc. submitted the lowest responsible bid of $227,906. City staff has worked closely with Bexar County CDBG staff through the grant application and the bid process.

This project was designed by Sia Engineering. A bid package was developed and advertised for 30 days. The bid advertisement was placed in the Express News on two consecutive Sundays, and the bid document and plans were placed on the City's web site. The City's Purchasing Agent contacted construction companies as well. A pre-bid meeting was held on November 29, 2016 and representatives from six firms attended. The bid opening was held on December 13, 2016, and a total of 8 firms submitted bids.

Assistant Director Dimaline concluded the presentation saying that staff recommends accepting the lowest responsible bid and awarding a construction contract in the amount of $227,906.00 payable to Pronto Construction, Inc. for the 2017 Community Development Block Grant (CDBG) Huebner Road and Timberhill Drive Drainage Improvement Project, with change orders up to $50,000.

A motion was made by Council Member David Jordan and seconded by Council Member Monica Alcocer, to accepting the lowest responsible bid and awarding a construction contract in the amount of $227,906.00 payable to Pronto Construction, Inc. for the 2017 Community Development Block Grant (CDBG) Huebner Road and Timberhill Drive Drainage Improvement Project, with change orders up to $50,000.

RESULT:ADOPTED [UNANIMOUS]
MOVER:David Jordan, Mayor Pro Tem
SECONDER:Monica Alcocer, Council Place 3
AYES:David Jordan, David Edwards, Belinda Ealy, Monica Alcocer, Benny Martinez

Discussion